What OSHA cites in injury logs: FY2025 recordkeeping and reporting citations, section by section
In FY2025, federal OSHA and the State Plans issued 4,555 citation items under 29 CFR part 1904 or a matching state rule. The most cited section was 1904.39, on reporting a work-related death, in-patient hospitalization, amputation or loss of an eye, with 1,607 items. The most cited paragraph was 1904.39(a)(2), the 24-hour report, with 681.
Department of Labor enforcement data extracted Oct 27, 2026 · verified against the eCFR on Oct 27, 2026 · state rules read on Oct 27, 2026 · by HazComFast · method, data and files below
What do the FY2025 recordkeeping citations show?
- 129 CFR 1904.39, the report of a death, an in-patient hospitalization, an amputation or the loss of an eye, is the most cited recordkeeping section: 1,607 items, 35.3% of all. 800 carry the federal number and 807 the reporting rules of California, Washington, Oregon and Michigan.
- 2Of the 800 reporting items under the federal number, 681 cite 1904.39(a)(2), the 24-hour report of an in-patient hospitalization, an amputation or the loss of an eye, and 117 cite 1904.39(a)(1), the 8-hour report of a death.
- 3The forms come second. Section 1904.29 drew 885 items, and 419 of the federal-number ones cite its basic requirement, 1904.29(a): the OSHA 300, 300-A and 301 forms or equivalent forms.
- 4Electronic submission comes third. Section 1904.41 drew 691 items, and 266 of the federal-number ones cite 1904.41(a)(1)(i), the 300A submission of establishments with 20 to 249 employees at any time during the previous calendar year, in the industries of appendix A to subpart E.
- 545.9% of the items with a recorded size went to establishments with 20 or fewer employees: 79.0% in construction, 36.4% elsewhere. At those sites, the reporting section alone is 43.8% of the items. The size is the headcount of the inspected establishment. The exemption of 1904.1 counts the entire company over the last calendar year.
- 697.8% of the items were classified other-than-serious. 42 were serious, 53 repeat and 4 willful.
- 7The median current penalty of a recordkeeping item that carried one was $1,000. For the reporting section it was $3,547, the highest of the sections with 100 items or more.
- 8Outside California, Washington, Oregon and Michigan, recordkeeping was 3.32% of the State Plan items cited under a federal number of parts 1904, 1910 and 1926, and 3.06% of federal OSHA's.
- 9Two codes that include public employers rank high: justice, public order and safety agencies (NAICS 9221) drew 162 items and elementary and secondary schools (NAICS 6111) drew 97. 252 of those 259 came from State Plan offices.
- 10Recordkeeping items are 2.97% of the FY2025 items cited under a federal number of parts 1904, 1910 and 1926.
A citation item is one line of an OSHA citation: one standard, usually one paragraph, in one inspection. Every figure is counted from the Department of Labor's public data. Nothing is modeled or estimated. The same items, by trade and for every standard, are in our study What OSHA cites your trade for.
Which recordkeeping rules does OSHA cite most?
Every part 1904 section cited in FY2025, most cited first. The state rule column counts the items California, Washington, Oregon and Michigan cite under their own recordkeeping and reporting rules, each placed under the part 1904 section it corresponds to after reading the state's text. The Department of Labor data names no federal paragraph for those items, so they appear here and not in the paragraph table.
| Section | Items | Share | Under the federal number | Under a state rule | Inspections |
|---|---|---|---|---|---|
| 29 CFR 1904.39Reporting fatalities, hospitalizations, amputations, and losses of an eye as a result of work-related incidents to OSHA | 1,607 | 35.3% | 800 | 807 | 1,588 |
| 29 CFR 1904.29Forms | 885 | 19.4% | 649 | 236 | 590 |
| 29 CFR 1904.41Electronic submission of Employer Identification Number (EIN) and injury and illness records to OSHA | 691 | 15.2% | 389 | 302 | 664 |
| 29 CFR 1904.32Annual summary | 488 | 10.7% | 308 | 180 | 441 |
| 29 CFR 1904.40Providing records to government representatives | 415 | 9.1% | 344 | 71 | 388 |
| 29 CFR 1904.4Recording criteria | 150 | 3.3% | 90 | 60 | 150 |
| 29 CFR 1904.33Retention and updating | 133 | 2.9% | 113 | 20 | 133 |
| 29 CFR 1904.30Multiple business establishments | 61 | 1.3% | 48 | 13 | 49 |
| 29 CFR 1904.7General recording criteria | 39 | 0.9% | 27 | 12 | 37 |
| 29 CFR 1904.1Partial exemption for employers with 10 or fewer employees | 36 | 0.8% | 19 | 17 | 36 |
| 29 CFR 1904.8Recording criteria for needlestick and sharps injuries | 18 | 0.4% | 3 | 15 | 18 |
| 29 CFR 1904.10Recording criteria for cases involving occupational hearing loss | 9 | 0.2% | 8 | 1 | 9 |
| 29 CFR 1904.31Covered employees | 9 | 0.2% | 7 | 2 | 9 |
| 29 CFR 1904.2Partial exemption for establishments in certain industries | 5 | 0.1% | 5 | 0 | 5 |
| 29 CFR 1904.34Change in business ownership | 4 | 0.1% | 1 | 3 | 4 |
| 29 CFR 1904.35Employee involvement | 4 | 0.1% | 4 | 0 | 4 |
| 29 CFR 1904.9Recording criteria for cases involving medical removal under OSHA standards | 1 | <0.1% | 0 | 1 | 1 |
Share: of all 4,555 items. Section titles as the eCFR prints them, read Oct 27, 2026. Sections with the same count are listed in section order.
Which paragraphs of part 1904 does OSHA cite most often?
A citation names a paragraph, and the paragraph tells you what was missing. These are the twelve most cited under a federal number, with each paragraph's heading or first words as the eCFR prints them. Verified against the eCFR on Oct 27, 2026, text up to date as of Oct 23, 2026.
| Paragraph | What it says (eCFR) | Items | Share |
|---|---|---|---|
| 1904.39(a)(2) | Within twenty-four (24) hours after the in-patient hospitalization of one or more employees or an employee's amputation or an employee's loss of an eye, as a result of … | 681 | 24.2% |
| 1904.29(a) | Basic requirement. You must use OSHA 300, 300-A, and 301 forms, or equivalent forms, for recordable injuries and illnesses. The OSHA 300 form is called the Log of Work-Related Injuries … | 419 | 14.9% |
| 1904.40(a) | Basic requirement. When an authorized government representative asks for the records you keep under part 1904, you must provide copies of the records within four (4) business hours. | 344 | 12.2% |
| 1904.41(a)(1)(i) | If your establishment had 20-249 employees at any time during the previous calendar year, and your establishment is classified in an industry listed in appendix A to subpart … | 266 | 9.4% |
| 1904.29(b)(1) | What do I need to do to complete the OSHA 300 Log? You must enter information about your business at the top of the OSHA 300 Log, enter a one or two line description for each recordable injury or illness, … | 126 | 4.5% |
| 1904.39(a)(1) | Within eight (8) hours after the death of any employee as a result of a work-related incident, you must report the fatality to the Occupational Safety and Health … | 117 | 4.2% |
| 1904.33(a) | Basic requirement. You must save the OSHA 300 Log, the privacy case list (if one exists), the annual summary, and the OSHA 301 Incident Report forms for five (5) years … | 113 | 4.0% |
| 1904.4(a) | Basic requirement. Each employer required by this part to keep records of fatalities, injuries, and illnesses must record each fatality, injury and illness that: | 87 | 3.1% |
| 1904.41(a)(2) | Annual electronic submission of information from OSHA Form 300 Log of Work-Related Injuries and Illnesses and OSHA Form 301 Injury and Illness Incident Report by establishments with 100 … | 74 | 2.6% |
| 1904.32(a)(4) | Post the annual summary. | 70 | 2.5% |
| 1904.29(b)(3) | How quickly must each injury or illness be recorded? You must enter each recordable injury or illness on the OSHA 300 Log and 301 Incident Report within seven (7) calendar days of receiving information that a recordable … | 59 | 2.1% |
| 1904.32(a)(2) | Create an annual summary of injuries and illnesses recorded on the OSHA 300 Log; | 47 | 1.7% |
Share: of the 2,815 items cited under a federal number. The paragraph file lists all 53 paragraphs cited.
How fast does a death or a serious injury have to be reported?
Under 29 CFR 1904.39(a)(1), you report a work-related death to OSHA within 8 hours. Under 1904.39(a)(2), you report an in-patient hospitalization, an amputation or the loss of an eye within 24 hours. That holds for every employer covered by the OSH Act, including one that keeps no injury and illness records because of its size or its industry (29 CFR 1904.1(a) and 1904.2(a)).
A death is reported when it occurs within 30 days of the work-related incident (1904.39(b)(6)). If the event is reported to you or to one of your agents later, or you learn later that it was work-related, the 8 or 24 hours start then (1904.39(b)(7) and (b)(8)).
California, Washington, Oregon and Michigan cite their own reporting rules. Two of them run a shorter clock than 1904.39: California for every serious injury or illness (8 CCR 342(a)) and Washington for an inpatient hospitalization (WAC 296-27-031(1)). The table gives each rule in its own words.
| State rule | How it differs from 1904.39 | The state's words | Items, FY2025 |
|---|---|---|---|
| 8 CCR 342(a) and (c)California | Every death and every serious injury or illness goes to Cal/OSHA as soon as practically possible, and no later than 8 hours after the employer knows or with diligent inquiry would have known of it, or 24 hours after the incident where the employer can show exigent circumstances. The definition in 8 CCR 330(h) takes in a serious degree of permanent disfigurement, which 1904.39 does not list. | 342(a) Every employer shall report immediately to the Division of Occupational Safety and Health any serious injury or illness, or death, of an employee occurring in a place of employment or in connection with any employment.342(a) Immediately means as soon as practically possible but not longer than 8 hours after the employer knows or with diligent inquiry would have known of the death or serious injury or illness. If the employer can demonstrate that exigent circumstances exist, the time frame for the report may be made no longer than 24 hours after the incident.330(h) “Serious injury or illness” means any injury or illness occurring in a place of employment or in connection with any employment that requires inpatient hospitalization for other than medical observation or diagnostic testing, or in which an employee suffers an amputation, the loss of an eye, or any serious degree of permanent disfigurement | 520 |
| WAC 296-27-031Washington | An inpatient hospitalization goes to DOSH within 8 hours, like a fatality, where 1904.39(a)(2) gives 24 hours. An amputation or the loss of an eye without inpatient hospitalization goes to DOSH within 24 hours. | 296-27-031(1) The employer must report to DOSH within eight hours of a work-related incident that results in: (a) A fatality; or (b) An inpatient hospitalization of any employee.296-27-031(2) The employer must report to DOSH within 24 hours of a work-related incident that results in either an amputation or the loss of an eye that does not require inpatient hospitalization. | 131 |
| OAR 437-001-0704(3) and (4)Oregon | Fatalities and catastrophes are reported in person or by telephone only. A catastrophe is two or more deaths, or three or more employees admitted to a hospital or an equivalent medical facility, from the same incident. Amputations and avulsions are reported when they include bone or cartilage loss. | 437-001-0704(3) You must report fatalities and catastrophes to Oregon OSHA only in person or by telephone within 8 hours of occurrence or employer knowledge (reported to you or any of your agents) of a fatality or catastrophe:437-001-0704(3)(b) A catastrophe is an incident in which two or more employees are fatally injured, or three or more employees are admitted to a hospital or an equivalent medical facility (for example, a clinic) as a result of the same incident.437-001-0704(4) You must report in-patient hospitalizations, loss of an eye, and either amputations or avulsions that result in bone loss, to Oregon OSHA within 24 hours after occurrence of the work related incident or employer knowledge (reported to you or any of your agents) of the event.437-001-0704(4)(c)(C) Report an amputation or avulsion only if it includes bone and/or cartilage loss. | 50 |
| Mich. Admin. Code R 408.22139Michigan | Same 8-hour and 24-hour deadlines as 1904.39. The report goes to MIOSHA, and a fatality is reported by telephone to its toll-free central number. | 408.22139(1) Within 8 hours after the death of any employee from a work-related incident, you must report the fatality by telephone to the MIOSHA toll-free central telephone number: 1-800-858-0397.408.22139(2) Within 24 hours after the inpatient hospitalization of 1 or more employees or an employee’s amputation or an employee’s loss of an eye, as a result of a work-related incident, you must report the inpatient hospitalization, amputation, or loss of an eye to MIOSHA. | 106 |
Each state rule was read in the state's own text on Oct 27, 2026, in the version in force during FY2025. Washington amended chapter 296-27 with effect from Oct 3, 2025, and the order shows wording changes only in the sections counted here. Michigan's text is the February 2024 version of its Part 11. Michigan amended Part 11 again on Aug 5, 2025 and Mar 23, 2026. In the rules counted here, the current text differs from the 2024 text in wording only (compared word by word on Oct 27, 2026), with the same deadlines and thresholds. More on the deadlines: OSHA reporting requirements · when the 8-hour clock starts · California's 8-hour rule
Do small employers get cited for their injury records?
45.9% of the recordkeeping items with a recorded size, and 47.9% of the inspections, were at establishments with 20 or fewer employees on the inspection record. That is a count of the inspected establishment, not of the entire company over the last calendar year, which is what the exemption below looks at. In construction the share of items is 79.0%. At those small sites the reporting section comes first, with 916 items.
The partial exemption of 29 CFR 1904.1(a) covers a company with 10 or fewer employees at all times during the last calendar year, counted across the entire company (1904.1(b)), so these counts cannot tell which employers were exempt. The exemption leaves the reporting duty of 1904.39 in place for every employer covered by the OSH Act (1904.1(a)).
| Section | Items | Share of small-site items |
|---|---|---|
| 29 CFR 1904.39Reporting fatalities, hospitalizations, amputations, and losses of an eye as a result of work-related incidents to OSHA | 916 | 43.8% |
| 29 CFR 1904.29Forms | 346 | 16.5% |
| 29 CFR 1904.40Providing records to government representatives | 225 | 10.8% |
| 29 CFR 1904.32Annual summary | 212 | 10.1% |
| 29 CFR 1904.41Electronic submission of Employer Identification Number (EIN) and injury and illness records to OSHA | 152 | 7.3% |
| 29 CFR 1904.4Recording criteria | 93 | 4.4% |
| 29 CFR 1904.33Retention and updating | 74 | 3.5% |
| 29 CFR 1904.30Multiple business establishments | 28 | 1.3% |
What a small employer owes at each size is laid out on our OSHA for small businesses page.
Which trades get the most recordkeeping citations?
The fifteen four-digit NAICS trades with the most items. Construction trades (NAICS 23) carry 1,018 of the 4,555 items. The file trades.csv lists all 269 trades with an item.
| Trade (NAICS) | Items | Inspections | Most cited section | From State Plan offices |
|---|---|---|---|---|
| 2381 Foundation, Structure, and Building Exterior Contractors | 333 | 313 | 1904.39 (179) | 196 |
| 9221 Justice, Public Order, and Safety Activities | 162 | 83 | 1904.29 (89) | 155 |
| 2382 Building Equipment Contractors | 146 | 133 | 1904.39 (79) | 103 |
| 5617 Services to Buildings and Dwellings | 139 | 122 | 1904.39 (89) | 99 |
| 2361 Residential Building Construction | 119 | 114 | 1904.39 (83) | 101 |
| 2373 Highway, Street, and Bridge Construction | 114 | 61 | 1904.29 (64) | 102 |
| 6111 Elementary and Secondary Schools | 97 | 42 | 1904.29 (56) | 97 |
| 2362 Nonresidential Building Construction | 86 | 80 | 1904.39 (37) | 60 |
| 2389 Other Specialty Trade Contractors | 85 | 76 | 1904.39 (41) | 44 |
| 3323 Architectural and Structural Metals Manufacturing | 82 | 73 | 1904.39 (30) | 35 |
| 2383 Building Finishing Contractors | 81 | 75 | 1904.39 (59) | 55 |
| 4931 Warehousing and Storage | 80 | 67 | 1904.39 (28) | 28 |
| 3261 Plastics Product Manufacturing | 76 | 68 | 1904.41 (33) | 33 |
| 3327 Machine Shops; Turned Product; and Screw, Nut, and Bolt Manufacturing | 71 | 68 | 1904.41 (21) | 31 |
| 6231 Nursing Care Facilities (Skilled Nursing Facilities) | 69 | 46 | 1904.29 (25) | 60 |
State and local government agencies are excluded from the OSH Act's definition of employer, and their employees are protected only through an approved State Plan (29 CFR 1956.1(a)). In the two codes above that include public employers, 252 of the 259 items came from State Plan offices. The trade figures for every standard are in What OSHA cites your trade for.
Do State Plans cite recordkeeping more than federal OSHA?
Slightly more, on the items that can be compared. State Plan offices issued 3,041 of the 4,555 items. To compare like with like, leave out California, Washington, Oregon and Michigan, whose own rule numbers are only partly paired with federal ones: recordkeeping then made up 3.32% of the State Plan items cited under a federal number of parts 1904, 1910 and 1926 (1,301 of 39,210) and 3.06% of federal OSHA's (1,489 of 48,631). The other State Plans' own rule numbers are not in this comparison.
| State rule | What it covers | Counted under | Items |
|---|---|---|---|
| 8 CCR 342(a) and (c)California | reporting a death or a serious injury or illness | 29 CFR 1904.39 | 520 |
| WAC 296-27-031Washington | reporting a fatality, an inpatient hospitalization, an amputation or the loss of an eye | 29 CFR 1904.39 | 131 |
| WAC 296-27-01101Washington | which injuries and illnesses to record | 29 CFR 1904.4 | 59 |
| WAC 296-27-01119Washington | the OSHA 300, 300-A and 301 forms | 29 CFR 1904.29 | 21 |
| WAC 296-27-02101Washington | one log for each establishment | 29 CFR 1904.30 | 2 |
| WAC 296-27-02105Washington | the annual summary and its posting | 29 CFR 1904.32 | 84 |
| WAC 296-27-02107Washington | keeping the records five years | 29 CFR 1904.33 | 3 |
| WAC 296-27-03101Washington | giving the records to an inspector | 29 CFR 1904.40 | 19 |
| OAR 437-001-0700(3)Oregon | who has to keep records | 29 CFR 1904.1 | 17 |
| OAR 437-001-0700(8)Oregon | which cases are recordable | 29 CFR 1904.7 | 10 |
| OAR 437-001-0700(9)Oregon | needlestick and sharps injuries | 29 CFR 1904.8 | 8 |
| OAR 437-001-0700(14)Oregon | the OSHA 300 and 300A and the DCBS Form 801 | 29 CFR 1904.29 | 71 |
| OAR 437-001-0700(15)Oregon | one log for each establishment | 29 CFR 1904.30 | 8 |
| OAR 437-001-0700(16)Oregon | whose injuries go on the log | 29 CFR 1904.31 | 1 |
| OAR 437-001-0700(17)Oregon | the annual summary and its posting | 29 CFR 1904.32 | 69 |
| OAR 437-001-0700(18)Oregon | keeping the records five years | 29 CFR 1904.33 | 15 |
| OAR 437-001-0700(19)Oregon | records when the business changes hands | 29 CFR 1904.34 | 3 |
| OAR 437-001-0700(22)Oregon | giving the records to an inspector | 29 CFR 1904.40 | 28 |
| OAR 437-001-0700(24)Oregon | the annual electronic submission | 29 CFR 1904.41 | 5 |
| OAR 437-001-0704(3) and (4)Oregon | reporting fatalities, catastrophes, in-patient hospitalizations, amputations, avulsions and the loss of an eye | 29 CFR 1904.39 | 50 |
| Mich. Admin. Code R 408.22109Michigan | which injuries and illnesses to record | 29 CFR 1904.4 | 1 |
| Mich. Admin. Code R 408.22112 to R 408.22112fMichigan | which cases are recordable | 29 CFR 1904.7 | 2 |
| Mich. Admin. Code R 408.22113Michigan | needlestick and sharps injuries | 29 CFR 1904.8 | 7 |
| Mich. Admin. Code R 408.22114Michigan | medical removal cases | 29 CFR 1904.9 | 1 |
| Mich. Admin. Code R 408.22115Michigan | occupational hearing loss | 29 CFR 1904.10 | 1 |
| Mich. Admin. Code R 408.22129Michigan | the MIOSHA 300, 300A and 301 forms | 29 CFR 1904.29 | 144 |
| Mich. Admin. Code R 408.22130Michigan | one log for each establishment | 29 CFR 1904.30 | 3 |
| Mich. Admin. Code R 408.22131Michigan | whose injuries go on the log | 29 CFR 1904.31 | 1 |
| Mich. Admin. Code R 408.22132Michigan | the annual summary and its posting | 29 CFR 1904.32 | 27 |
| Mich. Admin. Code R 408.22133Michigan | keeping the records five years | 29 CFR 1904.33 | 2 |
| Mich. Admin. Code R 408.22139Michigan | reporting a fatality, an inpatient hospitalization, an amputation or the loss of an eye | 29 CFR 1904.39 | 106 |
| Mich. Admin. Code R 408.22140Michigan | giving the records to an inspector | 29 CFR 1904.40 | 24 |
| Mich. Admin. Code R 408.22141 and R 408.22141bMichigan | the annual electronic submission | 29 CFR 1904.41 | 297 |
| 8 CCR 342(b)California | notice by the fire or police agency called to the accident | apart: no part 1904 counterpart | 1 |
| Mich. Admin. Code R 408.22119Michigan | records kept on the federal forms | apart: no part 1904 counterpart | 1 |
Left out of the count: 112 items under Mich. Admin. Code R 408.22301 and following (Part 13) and 1,020 items under OAR 437-001-0760, 0765 and 0275, rules that are not about injury and illness records. Also left out: 4 Oregon items recorded as OAR 437-001-0700(5)(a)(A) and (5)(a)(C), designations the current rule does not have. The file state-rules.csv lists every rule number as the data records it.
| Inspected by | Items | Median initial* | Median current* |
|---|---|---|---|
| Federal OSHA | 1,514 | $2,364 | $1,655 |
| State Plans | 3,041 | $1,000 | $900 |
*Median of the items whose penalty in that field is above $0. State Plans apply their own penalty rules.
What does a recordkeeping citation cost?
Two fields carry the money. The initial_penalty field is the amount on the citation the day it was issued. The current_penalty field is the amount in the data on Oct 27, 2026, after the settlements and corrections recorded so far. The FY2025 recordkeeping items carried $10,822,689 as issued and $7,179,594 on the extraction date. Reporting items cost the most: the median current penalty of a penalized 1904.39 item was $3,547.
| Section | Items | Median initial* | Median current* | Current total |
|---|---|---|---|---|
| 29 CFR 1904.39Reporting fatalities, hospitalizations, amputations, and losses of an eye as a result of work-related incidents to OSHA | 1,607 | $5,000 | $3,547 | $5,428,916 |
| 29 CFR 1904.29Forms | 885 | $900 | $700 | $467,462 |
| 29 CFR 1904.41Electronic submission of Employer Identification Number (EIN) and injury and illness records to OSHA | 691 | $1,160 | $724 | $516,204 |
| 29 CFR 1904.32Annual summary | 488 | $946 | $700 | $201,262 |
| 29 CFR 1904.40Providing records to government representatives | 415 | $1,014 | $922 | $301,811 |
| 29 CFR 1904.4Recording criteria | 150 | $1,071 | $927 | $77,323 |
| 29 CFR 1904.33Retention and updating | 133 | $1,655 | $1,129 | $57,903 |
| 29 CFR 1904.30Multiple business establishments | 61 | $1,700 | $1,371 | $38,292 |
*Median of the items whose penalty in that field is above $0. When several items are grouped into one violation, the penalty is usually recorded on the first of them only.
The maximums did not move in 2026. OSHA's memo of May 21, 2026 keeps the 2025 levels, $16,550 for an other-than-serious or serious violation and $165,514 for a willful or repeat one.
Where should you start with your own injury records?
With the paragraphs OSHA cites most, in the order of the year. Each step names its paragraph of part 1904 and the free tool that helps with it. Step 1 is for every employer. Steps 2 to 6 are for employers that keep injury and illness records: a company with 10 or fewer employees at all times during the last calendar year, counted across the entire company, is partly exempt (29 CFR 1904.1(a)), and so is an establishment in an industry listed in appendix A to subpart B (1904.2(a)). A State Plan can set its own rules, as the reporting table above shows.
- 1Report a work-related death within 8 hours and an in-patient hospitalization, an amputation or the loss of an eye within 24 hours (29 CFR 1904.39(a)(1) and (a)(2)). OSHA reporting requirements, answered
- 2Enter each recordable case on the 300 Log and the 301 Incident Report within 7 calendar days of receiving information about it (29 CFR 1904.29(b)(3)). Free OSHA 300 Log Excel template
- 3At the end of the year, review the log, create the annual summary, certify it and post it (29 CFR 1904.32(a)). The posting runs from February 1 to April 30 (1904.32(b)(6)). Free OSHA 300A auto-filler
- 4Check whether 29 CFR 1904.41(a) covers your establishment. If it does, submit the information electronically by March 2 of the year after the one the forms cover (1904.41(c)). Free ITA reporting checker
- 5Keep the 300 Log, the privacy case list, the annual summary and the 301 forms for five years after the end of the calendar year they cover (29 CFR 1904.33(a)). OSHA recordkeeping guide
- 6Give an authorized government representative copies of the records within four business hours of the request (29 CFR 1904.40(a)). OSHA recordkeeping guide
Run your OSHA records in HazComFast
The 300 Log, the 301 forms, the 300A and the ITA filing live in one place, and each step follows the paragraph of Part 1904 it comes from. This is what the module does, from the first question to the inspector's visit.
Start with the right questions
Do you have to keep the logs?
The app works it out from the company's peak employment last year and each establishment's NAICS code (29 CFR 1904.1 and 1904.2), and keeps the answer with its date. Construction is not on the exempt list, and the app says so.
Is the case recordable?
The assistant asks OSHA's own questions in order: work-relatedness and its exceptions, new case or continuation, then whether treatment went past the 14 first-aid treatments of 1904.7(b)(5)(ii). A person makes the call, and the signed, dated reasoning stays with the case, including the cases that stay off the Log.
Severe injuries, with the clock running
Log a death and an 8-hour countdown starts from the moment you learned of it. An in-patient hospitalization, an amputation or the loss of an eye gets 24 hours, and 8 hours in California. The eight facts OSHA asks for are pre-filled, and the case can't be closed until the report is logged (1904.39).
Record each case once, correctly
A 301 that loses nothing
The 301 keeps a draft as you type, survives a tab switch, and never creates a duplicate case when a phone resyncs after a dead zone. It walks through the form section by section, and the narrative fields the 301 asks for can't be left empty.
Dictate it on site
A supervisor can dictate what happened, in English or Spanish, through the browser's own speech recognition. The app fills only the empty fields, asks about what is missing, never sets the classification, and does not store the transcript.
Everyone who belongs on the log
Temporary and agency workers, subcontractor crews you supervise day to day, and former employees can all be picked on the 301. The app asks the supervision question, so a case is recorded once, by the right employer (1904.31).
The 7-day clock
The 7-day clock starts the day you learn about a case, and the badge turns red two days before it runs out.
Day counts that add up
The count stops at the 180-day cap on days away and restricted days combined. Cases still open on December 31 get an estimate before the 300A is generated, and open cases come back with a monthly reminder. No case lands in “All other illnesses” by default.
Privacy cases
A privacy case prints as “Privacy Case” in the PDF, the spreadsheet and the search, with neutral description templates for the six categories. A contaminated needlestick is locked as a privacy case. The confidential list exports with a watermark in the exporter's name, and the log shows who opened it and when.
No case dropped
Two foremen syncing injury reports at the same second get two case numbers, in order. No case is ever dropped from the Log.
Certify and post the 300A
A 300A that can't change once signed
Only one of the four company executives listed in 29 CFR 1904.32(b)(4) can certify, and only after the log has been reviewed. The certified summary is frozen with a fingerprint. If the log changes afterward, the summary says so and quotes 1904.33(b)(2).
A 300A that adds up
The summary won't generate without the average number of employees, the hours worked and a 6-digit NAICS code, and it checks that the case totals add up the way OSHA's ITA checks them. The EIN and the legal name are stored once.
Posting, February 1 to April 30
The app tracks the posting at each establishment: a timestamped photo of the board, where it hangs and who confirmed. The photo is your own proof. What 1904.32(b)(5) and (b)(6) ask for is the paper copy on the wall, and the app says so.
One log per establishment
Each establishment keeps its own 300 Log and 300A (1904.30). For construction that is the office, not each jobsite (1904.46), and short jobs roll up. Central storage is allowed by 1904.30(b)(2), and the app tracks the seven days each site has to report in.
File with the ITA
Do you have to file?
Two answers decide it: the establishment's peak headcount last year and its NAICS code against Appendices A and B of subpart E (1904.41(a)). The answer is kept, a reminder comes before March 2, and a late filing is tracked through December 31.
Three ways to file, always from a certified 300A
HazComFast sends the data through OSHA's ITA API once an admin has seen exactly what goes, and keeps OSHA's response as the receipt. Or it builds the CSV for you to upload, checked the way the portal checks it. Or you record a filing made elsewhere, with its date and proof.
Protect the records
Records that can't be destroyed
Nothing deletes a 301, a 300A or the history during the retention period or under a legal hold. Removing a case from the log takes a written reason and keeps the record readable, and the five-year clock runs to December 31 of the year it covers, plus five. Removed cases wait in an admin trash that can restore them.
A history nobody can edit
Every change to a 301 is recorded with the old value, the new one, who made it and when, and nobody can edit that history. A reclassification strikes through the original entry instead of overwriting it. The history is there for your defense, not because OSHA asks for it.
A defense package
The signed not-recordable decisions, the amendments with their reasons and the log of 1904.39 reports go into one defense package that you can hand to an inspector.
Employees and their records
A worker signs in on a phone and opens My records: their own 301 in full and the establishment's 300 Log with privacy cases masked, never a coworker's 301. Requests from employees, former employees and representatives go on a register with a countdown to the end of the next business day (1904.35).
Show it and measure it
Inspection Day
Prepare the binder PDF, then issue a read-only guest link that lasts 4, 8, 24 or 72 hours. The readiness check looks at the last five closed years: a certified 300A and a 301 for every case, year by year.
Safety Performance
TRIR and DART for each establishment and jobsite, over the year and the last twelve months, from the cases on the log and the hours you enter. The BLS 2024 national rate for your NAICS code sits beside them, and a lost-time frequency is labeled as neither an OSHA nor a BLS rate.
A calendar of your deadlines
Each deadline shows its CFR paragraph and who is in charge: the 300A posting, the March 2 ITA filing, a copy request to answer, the HazCom dates. Mark one done, or mark it not applicable.
Forms in OSHA's layout, in English or Spanish
The 300, 301 and 300A print in OSHA's structure: lettered columns A to M6 on the 300, questions 1 to 18 on the 301, and a certification block that is never split across pages. The 300 also exports as a real Excel file with privacy cases masked. They are equivalent forms under 1904.29(a), and OSHA does not approve or certify any software.
Investigations that hold up
Five Whys, fishbone, Swiss cheese or your own method: the investigation can't be closed until the method is filled in. It goes to a second person for review, and a completed one is signed and locked. The PDF carries the photos, the signatures and the change history.
How was this counted?
- Source: the U.S. Department of Labor's OSHA enforcement data, violation and inspection tables, read through the Department's open data API on Oct 27, 2026. Federal OSHA and the State Plans are both in it.
- Items: the population of our trade study. Citation items issued from October 1, 2024 to September 30, 2025, each counted once by inspection and citation number, without the items flagged as deleted, on inspections that carry a NAICS code.
- Part 1904: every item under a federal number of 29 CFR part 1904, 2,815 items in 2,202 inspections.
- State rules: California, Washington, Oregon and Michigan cite recordkeeping and reporting under their own rule numbers. Each rule was read in the state's own text on Oct 27, 2026, in the version in force during FY2025, and placed under the part 1904 section it corresponds to: 1,740 items (Michigan 616, California 520, Washington 319, Oregon 285). Rules with no part 1904 counterpart are counted apart (2 items). Left out: 1,132 items under neighboring rule numbers that are not about injury and illness records (Mich. Admin. Code R 408.22301 and following (Part 13) and OAR 437-001-0760, 0765 and 0275), and 4 items under designations the current rule does not have.
- Trades: the first four digits of the NAICS code on the inspection, kept as recorded and titled from the Census Bureau's 2022 list, or an earlier list for a retired code.
- Size: the number of employees at the inspected establishment as recorded on the inspection. "20 or fewer" means 1 to 20. A blank or zero counts as not recorded.
- Office: an inspection whose reporting ID has a 5 as its third digit belongs to a State Plan office.
- Penalties: the initial_penalty and current_penalty fields of each counted item. Medians are taken over the items whose amount in that field is above $0.
- Regulatory text: section titles, paragraph headings and first words come from the eCFR XML of part 1904, read on Oct 27, 2026 (up to date as of Oct 23, 2026).
- Other pages of this site read an earlier extraction of October 13, 2026. Against it, the federal-number counts differ for 1904.39 (801 then, 800 now): items deleted or changed in the data since.
Limits
- These counts describe inspected establishments, not every employer. OSHA goes where complaints, referrals, accidents and its emphasis programs send it.
- A citation is OSHA's allegation until it becomes a final order. An employer can contest it, and settlements change items and amounts.
- FY2025 is the last complete fiscal year in the Department of Labor's data. FY2026 is not complete there yet, so it is not used.
- A state rule is placed under the part 1904 section with the same subject, and the reporting table shows where the state's rule differs. Items under a state rule name no federal paragraph.
- The size on the inspection is the establishment's, and the exemption of 1904.1 counts the whole company, so the study cannot tell which cited employers were exempt.
- No establishment is named, on this page or in the files.
Download the data and cite the study
The CSV files open directly in Excel. The PDF holds the tables of this page with the method, ready to print or send.
- Every part 1904 section cited: items, federal and state rule numbers, inspections, penalties
- Every part 1904 paragraph cited under a federal number, with its heading or first words in the eCFR
- Every four-digit NAICS trade with a recordkeeping item (269 trades)
- Each California, Washington, Oregon and Michigan rule number counted, the part 1904 section it is counted under, and the numbers left out
- What is counted, the columns of each file, the limits, the license
How to cite this study
HazComFast. (2026). What OSHA cites in injury logs: FY2025 recordkeeping and reporting citations. https://hazcomfast.com/osha-data-research/what-osha-cites-in-injury-logs. Data extracted October 27, 2026.
Our tables and files are free to reuse under the Creative Commons Attribution 4.0 license (CC BY 4.0): name HazComFast and link to this page. The Department of Labor data under them is a work of the U.S. government, and 17 U.S.C. 105(a) says that copyright protection "is not available for any work of the United States Government".
Questions about OSHA recordkeeping citations
What are the most common OSHA recordkeeping violations?
In FY2025 the most cited part 1904 section was 1904.39, the report of a work-related death, in-patient hospitalization, amputation or loss of an eye, with 1,607 citation items. Next came 1904.29, the 300 Log and 301 forms (885), and 1904.41, the electronic submission (691). The counts include the matching rules California, Washington, Oregon and Michigan cite under their own numbers.
How much is the OSHA fine for not reporting an injury?
For the FY2025 items cited under 1904.39 or a matching state reporting rule, the median penalty of an item that carried one was $5,000 as issued and $3,547 as recorded on Oct 27, 2026, after settlements. The 2026 maximum is $16,550 for an other-than-serious violation and $165,514 for a willful or repeat one.
Do small businesses have to report injuries to OSHA?
Yes. The partial exemption of 29 CFR 1904.1(a) lets a company with 10 or fewer employees at all times during the last calendar year, counted across the entire company (1904.1(b)), skip the injury and illness records unless OSHA or the BLS asks in writing. It leaves reporting in place: every employer covered by the OSH Act reports a work-related death within 8 hours and an in-patient hospitalization, an amputation or the loss of an eye within 24 hours (1904.39(a)(1) and (a)(2)).
Does California have its own injury reporting rule?
Yes. 8 CCR 342(a) has employers report a death or a serious injury or illness to Cal/OSHA as soon as practically possible and not longer than 8 hours after the employer knows or with diligent inquiry would have known, or 24 hours after the incident where the employer can show exigent circumstances. Cal/OSHA cited 8 CCR 342(a) and (c) on 520 items in FY2025.
Sources
Written and maintained by HazComFast. Data extracted Oct 27, 2026. Verified against the eCFR on Oct 27, 2026.
- U.S. Department of Labor, Open Data Portal: OSHA enforcement data, violation and inspection tables (API v4), extracted Oct 27, 2026
- 29 CFR part 1904, Recording and Reporting Occupational Injuries and Illnesses (eCFR, up to date as of Oct 23, 2026, read Oct 27, 2026)
- 29 CFR 1956.1, State plans for public employees: purpose and scope (eCFR)
- California Code of Regulations, title 8, section 342, Reporting Work-Connected Fatalities and Serious Injuries (read Oct 27, 2026)
- California Code of Regulations, title 8, section 330, Definitions (read Oct 27, 2026)
- Washington Administrative Code, chapter 296-27, Recordkeeping and reporting (read Oct 27, 2026)
- Oregon OSHA, OAR 437-001-0700 to 437-001-0742, Recordkeeping and Reporting (read Oct 27, 2026)
- MIOSHA Administrative Standard Part 11, Recording and Reporting of Occupational Injuries and Illnesses, version of February 2024, amended Aug 5, 2025 and Mar 23, 2026 (read Oct 27, 2026)
- OSHA memorandum, 2026 civil penalties: no inflation adjustment and updated minimum penalties (May 21, 2026)
- U.S. Census Bureau, North American Industry Classification System: 2022 and 2017 code lists
- 17 U.S.C. 105, Subject matter of copyright: United States Government works (govinfo)
General information, not legal advice. A citation is OSHA's allegation until it becomes a final order.
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OSHA inspections come unannounced, apart from the few exceptions listed in 29 CFR 1903.6. Get the binder in order before the opening conference, not during it.
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