Safety Data Sheet term · Glossary
Safety Data Sheet (SDS)
Verified vs OSHA sources · 2026-10-05
A standardized 16-section document the chemical manufacturer, importer, or distributor must provide for every hazardous chemical, detailing its hazards, safe handling, storage, exposure controls, first aid, and emergency information. Its content and order are set by 29 CFR 1910.1200(g) and Appendix D; it replaced the unstandardized MSDS under GHS alignment.
Also known as: SDS, formerly MSDS
On this page
Safety Data Sheet (SDS) at a glance
- Exactly 16 sections, in a fixed order set by 29 CFR 1910.1200 Appendix D.
- Written by the manufacturer / importer — not by the employer.
- Required for every hazardous chemical present in the workplace.
- OSHA enforces sections 1–11 and 16; sections 12–15 are outside OSHA's jurisdiction (included but not OSHA-enforced).
- Replaced the old MSDS — the 16-section format was required from June 1, 2015.
In plain English
The “instruction manual” for a hazardous chemical. The law makes the manufacturer write it in a fixed 16-section order, so any worker, nurse, or firefighter finds the hazards, first aid, and safe-handling info in the same place every time. As an employer, your job is to have one for every hazardous chemical and keep them within reach on every shift.
What the rule says
“The chemical manufacturer or importer shall ensure that the safety data sheet is in English (although the employer may maintain copies in other languages as well), and includes at least the following section numbers and headings, and associated information under each heading, in the order listed (see appendix D to this section, for the specific content of each section of the safety data sheet):”
In context
A concept tied to the 16-section Safety Data Sheet required for every hazardous chemical under OSHA's Hazard Communication Standard, 29 CFR 1910.1200(g).
Where this is written in OSHA's rules
- 29 CFR 1910.1200(g)Read on eCFR / OSHA.gov
- 29 CFR 1910.1200(g)(2)Read on eCFR / OSHA.gov
Example
A janitor is splashed in the eye with a drain cleaner. Because the employer keeps the product's SDS readily accessible (1910.1200(g)), the supervisor opens Section 4 (First-aid measures) in seconds — “rinse cautiously with water for several minutes” — and checks Section 8 for the eye protection that should have been worn. The fixed 16-section order means that same information sits in the same place on every manufacturer's sheet.
Why it matters
The SDS is the backbone of Hazard Communication — it feeds your labels, your training, and your emergency response. A hazardous chemical without a readily accessible SDS is a classic HazCom citation, and HazCom (1910.1200) was OSHA's #2 most-cited standard in FY2025. A missing or outdated SDS can also leave a worker — or a responding paramedic — without the hazard and first-aid information they need in an emergency.
History & background
Before 2012, OSHA required a “Material Safety Data Sheet” (MSDS) with no mandated format, so the same chemical's sheet looked different from each supplier. OSHA's 2012 Hazard Communication update aligned with the UN GHS and replaced the MSDS with the standardized 16-section SDS; compliance with all modified provisions, including the 16-section format, was due June 1, 2015 (the phase-in closed June 1, 2016, when employers had to update alternative workplace labeling, the written program and training). The 2024 HCS update (GHS Rev 7) further refines SDS content.
SDS vs. MSDS vs. label
An SDS is the full 16-section document, written by the manufacturer and kept accessible on site. The MSDS is its obsolete, unformatted predecessor, phased out in 2016. The label is the short hazard summary on the container itself. For a given chemical, all three must be consistent.
The 16 SDS sections (29 CFR 1910.1200 Appendix D)
| # | Section | OSHA-enforced? |
|---|---|---|
| 1 | Identification | Yes |
| 2 | Hazard(s) identification | Yes |
| 3 | Composition / information on ingredients | Yes |
| 4 | First-aid measures | Yes |
| 5 | Fire-fighting measures | Yes |
| 6 | Accidental release measures | Yes |
| 7 | Handling and storage | Yes |
| 8 | Exposure controls / personal protection | Yes |
| 9 | Physical and chemical properties | Yes |
| 10 | Stability and reactivity | Yes |
| 11 | Toxicological information | Yes |
| 12 | Ecological information | Not enforced by OSHA |
| 13 | Disposal considerations | Not enforced by OSHA |
| 14 | Transport information | Not enforced by OSHA |
| 15 | Regulatory information | Not enforced by OSHA |
| 16 | Other information (incl. revision date) | Yes |
Safety Data Sheet (SDS): frequently asked questions
- How many sections does an SDS have?
- Sixteen, in a fixed order set by 29 CFR 1910.1200 Appendix D, from Section 1 (Identification) to Section 16 (Other information). OSHA enforces sections 1–11 and 16; sections 12–15 (ecological, disposal, transport, regulatory) are included but fall outside OSHA's jurisdiction.
- Who is responsible for the SDS — the employer or the manufacturer?
- The chemical manufacturer, importer, or distributor must create and supply the SDS. The employer must obtain one for every hazardous chemical, keep them readily accessible to workers each shift, and maintain them.
- Do safety data sheets have to be on paper?
- No. Electronic access (including QR codes) is acceptable as long as workers can reach the SDS immediately, without leaving their work area and without barriers, with a reliable backup for power or system outages (29 CFR 1910.1200(g)(8)).
- How long do I have to keep an SDS?
- Keep current SDSs accessible while the chemical is in use. Once a chemical is no longer used you don't have to retain the SDS itself, but you must keep a record of the chemical's identity and where/when it was used for 30 years (29 CFR 1910.1020(d)(1)(ii)(B)).
Related terms
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Governing OSHA standards
More SDS terms
The OSHA requirement that safety data sheets be readily accessible to employees during each work shift, in their work areas (29 CFR 1910.1200(g)(8); adopted for construction by 1926.59). “Readily accessible” means without barriers or unreasonable delay — electronic access is allowed, but only with reliable backup for power or system failures and no obstacle between the worker and the SDS.
Section 1: IdentificationThe first section of a Safety Data Sheet. It identifies the chemical and who's responsible for it: the product identifier (matching the label), recommended use and restrictions, the manufacturer/importer's name, address, and phone, and — critically — an emergency phone number. It's the section a responder reads first to confirm they have the right SDS.
Section 2: Hazard IdentificationThe SDS section that states what's dangerous about the chemical: its GHS hazard classification (each hazard class and category), all the required label elements (pictograms, signal word, hazard statements, precautionary statements), and any hazards not otherwise classified (HNOC). It's the fastest read for “how could this hurt me?”
Section 3: Composition / Information on IngredientsThe SDS section that discloses what the chemical is made of: the chemical name, common names/synonyms, CAS number, and concentration (or concentration range) of the substance or of each hazardous ingredient in a mixture. Any ingredient that contributes to a classified hazard must be listed, subject to limited trade-secret protection.
Section 4: First-Aid MeasuresThe SDS section that tells you what to do if someone is exposed. It gives first-aid instructions broken out by route of exposure — inhalation, skin, eye, and ingestion — plus the most important symptoms (immediate and delayed) and any indication of the need for immediate medical attention or special treatment. It's the section to open in a medical emergency.
Section 5: Fire-Fighting MeasuresThe SDS section written for anyone fighting a fire involving the chemical. It lists suitable and unsuitable extinguishing media, the specific hazards the chemical creates in a fire (toxic combustion products, explosion risk, reactivity), and the special protective equipment and precautions firefighters need. It's a key reference for the fire department's pre-planning.
Section 6: Accidental Release MeasuresThe SDS section that tells you how to handle a spill or leak. It covers personal precautions, protective equipment, and emergency procedures (protecting people first), environmental precautions (keeping it out of drains and waterways), and the methods and materials for containment and cleanup. It's the spill-response playbook for the chemical.
Section 7: Handling & StorageThe SDS section on how to work with and store the chemical safely day to day. It covers precautions for safe handling (hygiene practices, avoiding ignition sources or incompatible conditions) and conditions for safe storage — temperature, ventilation, container type, and, importantly, which materials it must be kept away from (incompatibilities).
Sources & verification
- 29 CFR 1910.1200(g) (eCFR / OSHA.gov)
- 29 CFR 1910.1200(g)(2) (eCFR / OSHA.gov)
- OSHA — Appendix D to §1910.1200: Safety Data Sheets (Mandatory)
- OSHA Brief — Hazard Communication Standard: Safety Data Sheets (OSHA 3514)
- 29 CFR 1910.1200 (eCFR)
Reviewed by HazComFast against eCFR, OSHA.gov, NIOSH, and the Federal Register. Last reviewed 2026-10-05. This glossary is general information, not legal advice; OSHA State-Plan states (e.g. California, Michigan) may adopt stricter requirements.
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