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The OSHA Inspection Kit: Three Documents for the Job Box

A daily pre-task card, a weekly site inspection and a hot work permit with fire watch. Fill them in here, print them, and keep them where the inspector will ask for them. Free, no email, no account.

When a compliance officer walks your site, the first questions are about the work happening today. Who looked at the hazards this morning? Who inspected the site? Who signed off on the torch? These three documents answer all of it before anyone has to go looking.

Daily Pre-Task / STA Card

What it proves: The crew talked through the task, the hazards and the controls before the work started, and signed for it.

OSHA has no form for it. It is how a foreman shows the hazard review happened that morning, and plenty of general contractors won't let a crew start without one.

Build today's card

Weekly Site Safety Inspection

What it proves: A competent person walked the site: fall protection, electrical, housekeeping, PPE and the rest.

29 CFR 1926.20(b)(2) requires “frequent and regular inspections of the job sites, materials, and equipment to be made by competent persons designated by the employers.” A dated, signed checklist is the record that yours happen.

Print this week's checklist

Hot Work Permit + Fire Watch

What it proves: Someone checked the area, moved or covered what could burn, and posted a fire watch before the torch lit.

On a construction site, 29 CFR 1926.352 sets the fire-prevention duties: move the fire hazards, keep an extinguisher ready, assign a fire watch when normal precautions aren't enough. In general industry, 29 CFR 1910.252(a)(2)(iv) asks for the authorization “preferably in the form of a written permit.” The permit is how you show it was done.

Write the permit

Every crew, every day, on the phone

In HazComFast, permits, inspections and near-misses fill in on the phone, even with no signal, and send themselves the moment you're back online. When the inspector asks, the whole record is one export away.

FAQ

OSHA inspection kit questions

Yes. All three documents are built right on the linked tool pages and print as PDFs. No email, no account, nothing to install. None of them is an OSHA-mandated form: 29 CFR 1926.20(b)(2) requires frequent and regular inspections by competent persons, and 1926.352 sets the hot work fire-prevention duties.

Not as a named form. The construction standard requires a safety program with frequent and regular inspections by a competent person (29 CFR 1926.20(b)). A signed pre-task card is the everyday proof that the crew reviewed the hazards, and many general contractors require one every morning.

29 CFR 1926.352 does not name a permit. It sets the duties: move or protect the fire hazards, keep fire extinguishing equipment ready, and assign a fire watch when normal precautions are not enough. A permit is the simplest way to show each duty was met, and in general industry 1910.252(a)(2)(iv) asks for the authorization preferably in writing.

OSHA says “frequent and regular” and leaves the interval to the employer. A weekly walk by the competent person, dated and signed, is a common baseline, with extra checks when the work or the conditions change.